Disbursements: Payment Card Resources

AboutTexas A&M AgriLife offers departments/units an innovative program that simplifies the way in which goods/services are ordered and paid. The Payment Card Program is a fast, flexible purchasing method for processing delegated orders with suppliers who accept credit cards. The purpose of the Payment Card Program is to establish an efficient, cost-efficient, cost-effective method of purchasing and payment for delegated dollar transactions. This program has the potential to significantly reduce the FAMIS voucher process of small orders, checks, and prompt payment interest.


quick resources

Applying for a Payment Card | After the Payment Card is Received
Global Card Mgmt. System (GCMS) |Cardholder Resources | Department/Unit Business Office Responsibilities |Listserv


Applying for a Payment Carddown arrow
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  • Online training must be completed prior to applying for a payment card. The training session and test will take approximately 30 minutes to complete.  Questions regarding online training should be sent to todd.cottrell@ag.tamu.edu.
  • A Payment Card Cardholder Application/Approval/Agreement form can be submitted at https://it-lf-ecmf.tamu.edu/Forms/Payment-Travel-Card-Application. This application will provide Texas A&M AgriLife Payment Card Program with the necessary information about you (the cardholder), and the Department/Unit Manager’s approval of your application and subsequent designation of your delegated purchasing authority within the payment card guidelines.
  • The cardholder must sign the Statement of Responsibility for the online Payment-Travel Card Application and agree to follow the established guidelines. The department signer will approve the Application and forward to the Program Coordinator.
  • Program Coordinator will request issuance of the Payment Card from Citibank. (Requires 1 to 2 weeks)

After the Payment Card is Receiveddown arrow
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  • Cardholder Checklist
  • Activate the Payment Card
    • Call Citibank customer service on the back of your card (800-248-4553)
    • Citibank will require a 4-digit PIN which is the last 4-digits of your SSN or UIN
  • Read and understand the Payment Card Program Guide. All uses of the Payment Card must be within the rules stated in this guide.
  • Cardholder Responsibilities Prior to and After Purchase
  • Protect the card and card number at all times to prevent unauthorized use.
  • Immediately notify Citibank at 800-248-4553 and the program coordinator at 979-314-5680 if the card is lost or stolen.
  • Dispute fraudulent transactions within 60 days of the statement date in which the transaction appears.

GCMSdown arrow
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GCMS is a web-based application that allows our agencies to review transactions that have been made using a payment card. There is a separate login ID for each agency.

Please note, the attached GCMS guide references instructions for reallocation of transactions.  Transactions are no longer allocated using GCMS.  Transactions are reallocated using Concur.

Cardholder Resourcesdown arrow
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Dept./Unit Business Office Responsibilitiesdown arrow
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Listservdown arrow
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AgriLife Disbursements communicates to its customers via AgriLife eNews.  AgriLife eNews is used to send information regarding Texas A&M AgriLife Disbursements (Accounts Payable, Payment Card and/or Travel) related issues. This includes updates, reminders, policy and procedure changes.

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