Disbursements: Payment Card Resources

AboutTexas A&M AgriLife offers departments/units an innovative program that simplifies the way in which goods/services are ordered and paid. The Payment Card Program is a fast, flexible purchasing method for processing delegated orders with suppliers who accept credit cards. The purpose of the Payment Card Program is to establish an efficient, cost-efficient, cost-effective method of purchasing and payment for delegated dollar transactions. This program has the potential to significantly reduce the FAMIS voucher process of small orders, checks, and prompt payment interest.

 

quick resources

Applying for a Payment Card | After the Payment Card is Received
Global Card Mgmt. System (GCMS) |Cardholder Resources | Department/Unit Business Office Responsibilities |Listserv | Goals and Performance Measures

 

Applying for a Payment Carddown arrow
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  • Online training must be completed prior to applying for a payment card. The training session and test will take approximately 30 minutes to complete. After completion of the training, print confirmation email, complete the Payment Card Application and submit both to the department/unit business office and department/unit head for approval.
  • After the application has been approved by the department/unit account administrator, forward a copy of the confirmation email and the completed and approved cardholder application to: Disbursements – Payment Card
    Attn: Jay Avila
    MS 2147
    College Station, TX 77843-2147
  • Disbursements will process the application and submit to Citibank. Citibank will generally ship the card within 7-10 business days. The card will be mailed directly to Disbursements. Disbursements will mail the card to the department/unit business office for distribution to the cardholder.

After the Payment Card is Receiveddown arrow
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  • Cardholder Checklist
  • Activate the Payment Card
    • Call Citibank customer service on the back of your card (800-248-4553)
    • Citibank will require a 4-digit PIN which is the last 4-digits of your SSN or UIN
  • Read and understand the Payment Card Program Guide. All uses of the Payment Card must be within the rules stated in this guide.
  • Cardholder Responsibilities Prior to and After Purchase
  • Protect the card and card number at all times to prevent unauthorized use.
  • Immediately notify Citibank at 800-248-4553 and the program coordinator at 979-845-2534 if the card is lost or stolen.
  • Dispute fraudulent transactions within 60 days of the statement date in which the transaction appears.

GCMSdown arrow
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GCMS is a web-based application that allows our agencies to review transactions that have been made using a payment card. There is a separate login ID for each agency.

Please note, the attached GCMS guide references instructions for reallocation of transactions.  Transactions are no longer allocated using GCMS.  Transactions are reallocated using Concur.

Cardholder Resourcesdown arrow
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Dept./Unit Business Office Responsibilitiesdown arrow
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Listservdown arrow
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AgriLife Disbursements communicates to its customers via AgriLife eNews.  AgriLife eNews is used to send information regarding Texas A&M AgriLife Disbursements (Accounts Payable and/or Travel) related issues. This includes updates, reminders, policy and procedure changes.

  • To subscribe or unsubscribe to AgriLife eNews for business/travel contacts send an e-mail to Faren Franklin (ffranklin@ag.tamu.edu)

Goals and Performance Measures
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