Texas A&M AgriLife offers departments/units an innovative program that simplifies the way in which goods/services are ordered and paid. The Payment Card Program is a fast, flexible purchasing method for processing delegated orders with suppliers who accept credit cards. The purpose of the Payment Card Program is to establish an efficient, cost-efficient, cost-effective method of purchasing and payment for delegated dollar transactions. This program has the potential to significantly reduce the FAMIS voucher process of small orders, checks, and prompt payment interest.

• Payment Card Program Guide (revised: February 22, 2024)
• Guidelines for the Disbursement of Funds (February 22, 2024)
• Payment Travel Card Application
• Aging Escalation Policy
• Contacts
• Forms
• Training

 

quick resources

Applying for a Payment Card | After the Payment Card is Received
Global Card Mgmt. System (GCMS) |Cardholder Resources | Department/Unit Business Office Responsibilities |Listserv

 

Applying for a Payment Card

• Online training must be completed prior to applying for a payment card. The training session and test will take approximately 30 minutes to complete.  Questions regarding online training should be sent to todd.cottrell@ag.tamu.edu.
• A Payment Card Cardholder Application/Approval/Agreement form can be submitted at https://it-lf-ecmf.tamu.edu/Forms/Payment-Travel-Card-Application. This application will provide Texas A&M AgriLife Payment Card Program with the necessary information about you (the cardholder), and the Department/Unit Manager’s approval of your application and subsequent designation of your delegated purchasing authority within the payment card guidelines.
• The cardholder must sign the Statement of Responsibility for the online Payment-Travel Card Application and agree to follow the established guidelines. The department signer will approve the Application and forward to the Program Coordinator.
• Program Coordinator will request issuance of the Payment Card from Citibank. (Requires 1 to 2 weeks)

After the Payment Card is Received

• Cardholder Checklist
• Activate the Payment Card
  • Call Citibank customer service on the back of your card (800-248-4553)
  • Citibank will require a 4-digit PIN which is the last 4-digits of your SSN or UIN
• Read and understand the Payment Card Program Guide. All uses of the Payment Card must be within the rules stated in this guide.
• Cardholder Responsibilities Prior to and After Purchase
• Protect the card and card number at all times to prevent unauthorized use.
• Immediately notify Citibank at 800-248-4553 and the program coordinator at 979-314-5680 if the card is lost or stolen.
• Dispute fraudulent transactions within 60 days of the statement date in which the transaction appears.

GCMS

GCMS is a web-based application that allows our agencies to review transactions that have been made using a payment card. There is a separate login ID for each agency.

Please note, the attached GCMS guide references instructions for reallocation of transactions.  Transactions are no longer allocated using GCMS.  Transactions are reallocated using Concur.

• GCMS Guide
• GCMS

Cardholder Resources

• Prohibited Vendor Lists
  • Vendors on State Hold: FAMIS Screens 171/172
  • Vendor Hold Search (State Comptroller site)
  • AgriLife Vendor Validation
  • State of Texas Debarred Vendor List
• Items available from WorkQuest 

Dept./Unit Business Office Responsibilities

• Department/Unit Business Office Responsibilities

Listserv