The Texas A&M University System (TAMUS) Sponsored Research Services (SRS)—formally opened for business in September 2011—provides contract and grant research administration services by managing and assisting in the development and processing of sponsored research proposals, to include administrative support throughout the duration of the project. Visit SRS on the Web: http://srs.tamus.edu.
- The following Screens in FRS are useful
- Screen 6: General information about account
- Screen 8: Comments are placed here to help with administration of the award
- Screen 9: Shows sponsored project number link to SPR; beginning and ending dates; IDC rates; award number; PI
- Screen 23: Shows all transactions for the FY
- Screen 46: Shows all transactions for the month
- Screen 34: Shows budget either by FY (fiscal year) or IN (inception to date)
- Screen 50: Used by Unit to setup support account. Once flags are set, they can’t be changed by the Unit, must call Contracts & Grants. Other information can be changed by Unit.
- Screen 51: Support account attributes; view only for unit
- Screen 52: Check for T&E if setup of cost share on account
- Screen 53: Allows the unit to move account budget from support account to support account
- Screen 63: Transaction inquiry by support account
- Screen 74: Support account summary by budget pool
- Screen 634: Invoices
- Screen 771: Payroll detail inquiry by salary/wage account
- The following screens in SPR are useful. You need the sponsored project number to view the information.
- Screen 111: General account information
- Screen 112: IDC information
- Screen 113: Step through awards and award numbers
- Screen 114: Researcher award information ($ per PI)
- Screen 136: Cost share all period summary
- Screen 137: Cost share period summary
- Screen 138: Cost share transaction summary
- Screen 146: Allows search by sponsor
- Screen 147: Allows search by PI, shows all Contracts & Grants accounts
- Screen 154: Accounts for a project; lists all account tied to a single sponsored project
- Screen 157: Project summary; shows all funds allocated in FRS to a single sponsored project number
Award: The term award is a generalized term used for all sponsored program funds. An award may be further classified as being a contract, cooperative agreement, fixed price contract, grant, grant-in-aid, or a various fund. The award will generally indicate the type of award received.
Contract: A contract is a mechanism for procurement of a product or service with specific obligation for both the sponsor and recipient. Each contract document contains a statement of the work or services to be performed and represents a legal obligation by the University. Since a contract is a purchase, there will always be a deliverable. Contracts are more detailed than grants and cooperative agreements in both the technical requirements and accountability for the use of funds. A purchase order is treated as a contract.
Cooperative Agreement: A cooperative agreement is entered into when a government or industrial sponsor provides partial support for an existing or anticipated University program of mutual interest to the sponsor and the University. While not as exacting as a contract, the provisions of a cooperative agreement should, nevertheless, be treated with the same respect.
Cooperative Research and Development Agreement (CRADA): A vehicle to transfer technology between the government and the University. CRADAs can also be used to transfer equipment or supplies. CRADAs do not transfer fund/money.
Cost Reimbursement Contract: A cost reimbursement contract permits reimbursement for actual costs incurred in the accomplishment of the required research.
Fixed Price Contract: A fixed price contract indicates that specific objectives and outputs are to be delivered within a specific time frame for a fixed price, regardless of expenditures. All fixed price contracts require a letter from the PI’s Department Head stating that they understand that this project is a firm fixed price contract and that in the even there are any cost overruns the department will cover the overage. Whenever possible, a fund number as to where the overrun will be charged should be included in the letter.
Grant: A grant is defined as financial assistance, and depending upon the provision of the award, a grant may be classified either as a gift or as sponsored funds.
Grant-in-Aid: A grant-in-aid is an award made to an individual or to an institution on behalf of that individual to support his or her educational pursuits.
Various Fund: To more efficiently manage program funds from several different sponsors who are supporting a common program area, a single various fund may be established. Funds assigned to a various fund should be related with respect to program area, but most otherwise be restricted. Sponsor should not expect to receive a specific product, other than a progress report or similar information regarding program results.