Fiscal: Project Records FAQs

AboutProject Records maintains the projects for AgriLife and USDA. Projects include Hatch, McIntire-Stennis, State, Grants with NIFA, Animal Health Grants, Administrative, and Internal. Every AgriLife Principal Investigator with a research program is required to have a project. This Project also serves as an accounting tool. After 5 years, Hatch and McIntire-Stennis Projects must be terminated, and a new project initiated. Annual Reports and a Final Report are required for all projects except Internal and Administrative Projects.

 

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What are Projects?

  • All projects except Administrative and Internal Projects are research projects which have been reviewed and approved by NIFA and filed within the REEport system and USDA. There are several types of projects, ranging from five-year plans to specific research proposals. Your project number also serves as your support account number, so all of your expenditures can be credited to you, if you are using your project.

 

What type of Projects are there?

  • Hatch: For general agricultural research. A Hatch project is a five-year plan or umbrella for the research activity of AgriLife faculty.
  • McIntire-Stennis: Similar to a Hatch Project, but just for forestry-related research.
  • Animal Health: Projects receiving special Animal Health funding.
  • Multi-State: (also called a Regional Project) is cooperatively planned research of concern to multiple states or a region. These projects are approved by a regional association and USDA. A PI selects which objectives he/she plans to focus on and files an Appendix E to become an official member of the Multi-state Project.
  • NIFA Grants: Awards made through USDA, which require their own project number.

 

Who needs a Hatch Project and why?

  • All Principal Investigators who are members of AgriLife Departments or Centers are required to have their own Hatch, McIntire-Stennis, or Multi-State Project. Federal funds can only be spent on an approved project, such as a Hatch Project. The project also allows all expenditures to be tied to you.

 

How long is a Hatch or McIntire-Stennis Project active?

  • A Hatch or McIntire-Stennis Project is active for five years. During the fifth year, you should be working on initiating a new project. This will allow you to keep the same FAMIS/Project account number.

 

What are the reporting requirements?

  • All projects are required to file an annual report (Progress Report) through the REEport system. Hatch, McIntire-Stennis, Animal Health, and Multi-State report on the Federal year (October 1-September 30). The reports need to be entered by December 31. NIFA Grants report date is based on the anniversary of the start date of the grant. For NIFA Grants, once the award has ended, a termination report must be filed. For Hatch and McIntire-Stennins Projects, a termination report is filed at the end of the fifth year or earlier if the PI is leaving. A termination report officially terminates the project at NIFA.

 

How are these reports used?

  • Data is collected for state and federal reporting requirements.
  • USDA reviews status of projects before funding new awards. Monies have been delayed because of overdue termination reports, delinquent annual reports, and incomplete reports.

 

Do I receive funding for my project?

  • Hatch, McIntire-Stennis, and Multi-State projects do not receive direct funding. These are plans of work. Grants and other award funds not requiring their own USDA/NIFA Project number are run through these projects.

 

 

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