INSURANCE INFORMATION FOR INTERNATIONAL GRAD STUDENTS (printable pdf here)
As a Grad employee, you are eligible for the Grad Employee Health Plan.
You can request to start insurance on your hire date, but you only have a 7-day deadline from your hire date to complete onboarding and the enrollment steps.
Other options such as dental and vision are also available at the time of enrollment in health.
VISA / INSURANCE REQUIREMENTS
If you are on a J-1 or F-1 Visa, International Student Services (ISS) is required to enroll you in the separate student health plan and automatically charge you for the full semester. This is because they do not have your employment information. You will see the fees in your student account. You can have these fees removed if you have the Grad Employee Health Plan as of SEPTEMBER 1st.
HOW TO GET YOUR FEES REMOVED
- You must email firstname.lastname@example.org to request an early insurance start date.
- You must complete ALL onboarding steps within 7 days from your hire date.
- You must submit benefit enrollment within 7 days from your hire date.
**Early start dates will not be allowed if the current date is past the 7 day deadline. For example, a Sept. 1 hire date means the deadline to complete everything will be Sept. 7.
There are a number of steps to complete before you can enroll in insurance. Onboarding steps will be sent to your Workday inbox.
You will need to pay attention to your Workday inbox through this entire process.
One of the first steps is the onboarding questions about health coverage. You must answer this question with the option…. “YES I WILL ENROLL …..…..”
Visa and Passport Information
When you get the “Input Visa and Passport information” step, you must complete this step. Fill in the blanks with your J-1 or F-1 Visa information. This will not be the “visa stamp on your passport.”
For J-1 visas – use the information on your DS-2019; N# for Identification#, end date of DS-2019 for expiration date.
For F-1 visas – use the information on your I-20; N# for identification #. End date on I-20 for expiration date.
- This will be the last step in your workday inbox.
- If you get to the main page and do not see the option for Health (see below), stop right there. Call our office at the number on the bottom of the page and let us know.
- Once you have completed and submitted your choices, print a copy of the confirmation page for your records.
WAIVER PROCESS WITH ISS
Once you have completed all your onboarding steps and have enrolled in insurance on your hire date, you do not need to do anything else.
Your name will be put on a weekly list of waivers that is sent to ISS. It will take about 7-10 days before you will see that the student fees are removed.
Contact information for the AgriLife Benefits Office – please provide name and UIN number in emails
Vicki Welch – (979) 862-8096 – email@example.com